Team Secretary (Fee Earners)

Pertemps
WANTED!! Fee Earners Team Secretary for an international law firm for their HQ based in central London to support a team of fee-earners

This is a permanent opportunity
Salary: £ 32,000 – £36,000 per annual plus benefits

Duties

• Diary management, arrange meetings and conference calls
• Management of mailboxes on behalf of solicitors as required
• Booking video/conference calls, meeting rooms and required refreshments
• Managing travel arrangements as required e.g., collating itineraries and booking train tickets booking venues where necessary.
• Managing all telephone enquiries to the team in a professional and polite manner, taking accurate messages and / or directing calls appropriately
• Proof-reading of all documents to ensure the delivery of work of the highest quality
• Any general correspondence as may be required from time to time
• Amending and formatting agreements/documents
• Carrying out PDF to Word conversions and vice versa
• Copy-typing and digital dictation
• Collating all indexing on legal documentation and setting up files
• Production PowerPoint presentations
• Liaison with Business Development, Marketing, Events and Finance Teams across the business
• Working additional hours as required to complete the task(s)

Experience:

• Experience of working within a busy corporate environment is essential
• Complex diary management, high attention to detail and accuracy
• Excellent client care skills
• Ability to manage queries from internal and external clients
• Excellent organisational skills – the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
• Demonstrate proactivity and the ability to work on own initiative
• Highly developed time management skills – working to very tight deadlines
• Excellent communication skills – the ability to communicate in professional manner with people at all levels
• Demonstrate flexibility/adaptability in meeting internal and external clients’ demands

Skills

High levels of IT literacy in Microsoft Word, Outlook, Excel, and PowerPoint
Highly developed administrative skills with the ability to multi-task under pressure

Submit your CV for immediate review – interviews to take place immediately with a view to starting as soon as possible.