Office Manager Part Time

Edinburgh, Midlothian
Venesky Brown Recruitment Ltd
Venesky-Brown a leading UK recruitment agency, is currently looking to recruit an Office Manager (Part-Time) on a permanent contract on a salary of £24,000 – £28,000 FTE, performance-based bonus of up to 10% of salary and excellent benefits package. This role will be based in the Edinburgh office with very occasional travel to Glasgow. The working hours will be 16-20 hours over 4-5 days per week.Responsibilities:Office Management:– Ensure our Edinburgh & Glasgow offices run smoothly, dealing promptly with any escalated issues.- Manage office supplies, equipment, and facilities.- Oversee maintenance and coordination of office spaces, including managing cleaners and gardeners, ensuring timely payments and resolving scheduling issues.- Coordinate post, scanning and emailing incoming mail to the correct person.- Monitor and manage utility bills, including electric, gas, water, landlines, mobile phones, non-domestic rates, and office rental bills for various locations.- Manage company cars, including lease agreements, maintenance, MOTs, and breakdown cover.- Coordinate room bookings and office space allocation, ensuring effective use of meeting rooms and workspaces.Administrative Support:– Offer administrative and secretarial support to the leadership team.- Support the travel and logistical needs for the leadership team.- Support with the management expenses for the leadership team.- Maintain thorough records, both digital and paper-based, ensuring all documents are up to date.- Handle various administrative tasks as they arise, catering to specific needs of the team and clients.Events and Projects:– Support our Marketing & Communication Manager in organising and running internal and external events, ensuring everything is executed on time and to our standards.- Contribute to broader company projects, assisting different areas such as Marketing, Finance, HR, and Social Value.Essential Skills:Qualifications and Experience:– Proven experience as an Office Manager, Senior Administrator, Administration Manager or similar role.- Expertise in using Microsoft Office and learning new software as required.- An excellent track record of detail-oriented work.- Ability to manage complex schedules and provide structured organisational support.- Strong communication skills, capable of engaging professionally with people at all levels.- A problem-solver who can think on their feet and tackle challenges head-on.About You:– Exceptionally organised, able to manage multiple tasks effectively.- A clear communicator, capable of maintaining relationships both within and outside the company.- Discreet and trustworthy with sensitive information.- Flexible and able to adapt to changing needs and tasks.- Proactive and able to work independently with minimal supervision.If you would like to hear more about this opportunity please get in touch.