LEGAL SECRETARY – HYBRID NEW

Manchester, Lancashire
Maze Recruitment Services Limited

JOB TITLE: LEGAL SECRETARY – HYBRID

HOURS OF WORK: 9am – 5.30pm Monday to Friday

LOCATION: Manchester City Centre

BENEFITS: 25+stat holidays – Death in Service, Pension + More!

A leading commercial law firm based in Manchester City Centre is seeking to hire a Legal Secretary to join a well-established, friendly team. The position will be full-time and is Hybrid, offering the opportunity to WFH 2 days per week once trained. The firm covers a wide range of disciplines and is keen to find someone with prior legal secretarial experience. The ideal person will be very strong with document production and be comfortable tracking changes in Word.

Main Purpose of the role:

Report directly to a fee earner or fee earner and provide secretarial support to him/her and the team as directed.

JOB DESCRIPTION:

• Provide support for all fee earners in effectively managing all essential tasks.
• Work closely with the Manager in identifying and resolving issues in their initial stages.
• Work closely with the Department Support to liaise and ensure that work is supplied and processed in the most efficient manner.
• Extensive client liaison with clients, other contacts and internal staff on the telephone and by email.
• Type lengthy documents using the in-house style and format/amend as appropriate using track changes, cross-referencing, and include a table of contents.
• Document comparison – running comparisons between two different documents.
• Transcribing handwritten or audio notes, always ensuring that they are accurate and saved to the correct file.
• Preparation of engrossment documents, either hard copy or electronic format, in original and counterpart, including annexures where relevant.
• Type work as dictated or requested by the fee earner(s) using the BigHand digital dictation system, the in-house case manager system and Microsoft Word or other applications, as applicable.
• Create new clients, matters and contacts in the in-house database with full and accurate data in line with the company’s file opening and entity creation procedures.
• Work in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times.
• Filing, both paper and electronic, and keeping the same up-to-date.
• Printing letters, documents and large bundles to meet deadlines and always ensuring that the quality is of a high standard.
• Scan and log acceptance of signed documents in a timely fashion
• Add and maintain the client’s ‘prospect register’, where necessary, ensuring that the fee earner is chased for up-to-date information.
• Maintain the ‘Referrals In’ and ‘Referrals Out’ register.
• Run various marketing reports as and when required.

PERSON SPECIFICATION:

• Minimum of 12 months’ experience as a Legal Secretary or Legal Assistant. We will also consider candidates with a professional services background who have experience in track changes, document numbering and formatting.
• Legal Experience with track changes, cross-referencing, table of contents, automatic numbering, and page numbering and can perform to house style.
• Excellent organisational skills and able to meet deadlines
• Works well under pressure
• Attention to detail
• Keen to learn
• Team player
• Professional and helpful manner
• Experience with a case management system
• Excellent knowledge of Microsoft Word
• Experience with Microsoft Excel
• Audio typing experience
• Able to carry out tasks independently and show initiative
• Confidence in the ability to deal with clients and other parties either by phone, email or in person.

Due to the high volume of applications we receive, we may not be able to respond to every submission immediately. If your skills and experience align with the requirements of this role or any other vacancy we currently have, we will typically reach out to you within 24 – 48 hours of receiving your application. We encourage you to apply for additional opportunities if they match your interests and qualifications.