Legal Personal Assistant / PA

City, London
Simpson Judge

The Candidate

The ideal candidate will have minimum 4-5 years of experience in a similar position – preferably with a dispute resolution team. They will have excellent document production and organisational skills and attention to detail.

They will have strong communication skills and will be client oriented. A natural ability to be proactive and take initiatives will be appreciated, as well as a can-do attitude and a real capacity to take ownership for projects and tasks.

A good candidate will also be a team player, who can be flexible, take initiative and step in to help colleagues where required.

Responsibilities

• Diary management and organising travel and accommodation (including assisting overseas clients with travel and accommodation arrangements)
• Assisting with monthly billing and expenses
• Assisting with time recording and tracking non-chargeable time on interviews, business development etc
• Management of fee earner contacts
• Document production and correspondence
• Digital Dictations
• Liaising with clients
• Filing – both hard copy and electronic
• Assisting fee earners in business development activities – taking the lead when putting together marketing material and pitch documents.
• Tracking BD events and diarising for follow up for key contacts at appropriate intervals.
• Liaising directly with contacts/potential clients to arrange BD events, lunches, etc.

Required Skills

• Recognises that the PA team shares responsibility for the work.
• Recognises the importance of working as part of a team and promotes team spirit. Willingly assists other team members and shares knowledge.
• Seeks work to do when not busy.
• Responds to queries in a helpful, courteous and professional manner.
• Adds value by ensuring that the client experiences the highest quality of service at all times.
• Clarifies deadlines with fee-earners and establishes the relative urgency of tasks.
• Anticipates the requirements of fee-earners in preparation for meetings, deadlines, etc and proactively looks for opportunities to add value.
• Technically competent in all relevant applications and templates.
• Proactively looks for opportunities to improve IT knowledge.
• Ability to draft short correspondence to a consistently high level with minimal errors e.g. internal emails and administrative issues.
• Fast and accurate production of all documents and correspondence. High level of attention to detail.
• Actively manages fee-earners’ diaries. Exercises good judgement with regard to priorities and resolves conflicting appointments. Makes resource and travel arrangement e.g., hotels, visas, transfers, etc and provides an itinerary.
• Establishes and remembers the different preferences of fee-earners.
• A can do, will do attitude – does not just see role as a 9.30 to 5.30 job. Shows flexibility around lunch breaks and office hours as work demands e.g., on Court days.
• A proactive as opposed to reactive approach to the role.

Pay range

48,000+

Working Hours

3pm-9pm

Full time office based

City of London

(phone number removed)