Executive PA/Business Manager

Taunton, Somerset
People Source Consulting Ltd

Job Title: Executive PA/Business Manager – Health Tech Start Up

Our client a Healthcare Tech start up with excellent funding are seeking an exceptional Executive PA/Business Manager to provide comprehensive support to their Executive Team, overseeing the day-to-day financial and operational activities of the company. The ideal candidate will be a highly motivated, discreet, and resourceful individual with a proven track record of supporting senior executives and managing business operations in fast-paced environments. You will be a trusted gatekeeper and an integral part of the leadership team, ensuring the smooth and efficient running of the business.

Key Responsibilities:

• Financial Management:
  • Manage day-to-day finances, including bookkeeping, invoicing, and processing payments.
  • Manage payroll processes using accounting
  • Process and reconcile expenses, ensuring accuracy and adherence to company policies.
  • Assist in budget preparation and
  • Generate financial reports as
• Diary Management: Proactively manage complex and ever-changing diaries, scheduling appointments, meetings across multiple time zones.
• Travel and Logistics: Arrange domestic and international travel, including flights, accommodation, visas, and itineraries, ensuring seamless and efficient travel
• Communication Management: Act as the first point of contact, screening calls, emails, and correspondence, and responding appropriately and professionally.
• Meeting Preparation: Prepare agendas, presentations, and meeting materials, and ensure the Executive Team is fully briefed and prepared for all engagements.

Document Control & Compliance:

• Track and maintain crucial documents related to quality, regulatory compliance, and other business requirements.
• Ensure documents are properly organised and updated.
• Assist with the preparation of documentation for audits.
• Project Support: Assist with ad-hoc projects and research tasks, providing timely and accurate information.
• Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, investors, and partners.
• Event Coordination: Organise and coordinate events, conferences, and meetings, ensuring smooth and successful execution.

Requirements:

• Proven experience as a Business Manager or Executive PA with significant financial management responsibilities, ideally within a fast-paced technology or healthcare.
• Strong understanding of basic accounting principles and financial process.
• Experience with accounting software (eg, Xero, QuickBooks).
• Exceptional organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills, with the ability to build rapport and influence at all levels.
• Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently and proactively, with a high degree of initiative and problem-solving skills.
• Excellent attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in managing complex travel arrangements.
• A proactive and adaptable approach, with a willingness to go the extra.

Desirable:

• A genuine interest in the technology/healthcare.
• Experience with document control
• Knowledge of regulatory compliance.

Work arrangements:

• Location:Taunton.
• Working Style: Hybrid working arrangement with regular requirement to be onsite in Taunton.
• Hours: 25-30 per week

Salary: 50k pa pro rata depending on hours worked.

Skills: Executive PA, PA, Personal Assistant, Business Manager

People Source Consulting Ltd is acting as an Employment Agency in relation to this vacancy. People Source specialise in technology recruitment across niche markets including Information Technology, Digital TV, Digital Marketing, Project and Programme Management, SAP, Digital and Consumer Electronics, Air Traffic Management, Management Consultancy, Business Intelligence, Manufacturing, Telecoms, Public Sector, Healthcare, Finance and Oil & Gas.