Bid Coordinator

Northfleet, Kent
Bid Solutions

We are seeking a Bid Coordinator to join a Digital Software Consultancy based in Kent on a hybrid working basis. They need an organised Bid Coordinator who hates typos and who loves proofreading. Someone who enjoys a varied role, as you will be putting bid opportunity leads onto the CRM system one minute and the next assisting in researching a bid opportunity.

The ideal candidate will have excellent written English, who Is happy to work within a small team and develop a career in bids. The ability to be proactive, efficient, and capable of working well under pressure to meet tight deadlines is essential.

Bid Coordinator Responsibilities:

• Support the end-to-end bid process, from opportunity identification through to bid submission.
• Review and qualify leads, enter new bid leads onto the CRM and track process with pre-sales.
• Work with the Bid Manager and proposal contributors to produce high-quality bid documentation.

• Ensure all bid documentation from bid portals is entered on the CRM.
• Preparing bid templates: Putting together a bid template with response questions and populating basic content from the bid library to be edited by bid writers/contributors.
• Stakeholder Collaboration: Liaise with internal staff to gather relevant information to be Included In the bids.
• Database Management: Ensue bids entered on the CRM are updated throughout the bid process and the Information Is correct.
• Research: Competitor and potential bid partner research
• Assisting In the drawing of organisational charts for bids and liaising with marketing for graphic inputs
• Bid Review: Proofread 1st drafts of bids
• Bid Library: Ensure previous bids and copy are within the bid library and easily accessible.
• Post-Bid Activities: Assist with post-submission activities such as debriefs, feedback reviews, and updating bid libraries.

Bid Coordinator Experience Required

• Minimum 1-2 years of experience in bid coordinating, sales support, or a related administrative role; experience with public or government bids is preferred.

• Previous bid writing experience would be preferred, experience in writing reports, press releases or blogs would also be considered.

• An interest in technology and how it is changing the world or the ability to understand and not be Intimidated by a complex subject. Have an enquiring mind and able to ask questions.
• Degree educated or the ability to write and absorb complex information at degree level.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills, with attention to detail in editing and proofreading.
• Excellent time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously, and meet tight deadlines.

Should this Bid Coordinator position be of interest, please contact Lisa Easthope at Bid Solutions