Bid Manager

City, Glasgow
Proact IT (UK) Ltd

Job Title: Bid Manager

Location: Chesterfield, London, Manchester, Glasgow, Leeds (Hybrid)

Salary: £45,000- £55,000 (depending on experience)

Contract Type: Permanent, Full-time

Proact helps organisations stay resilient and achieve great outcomes through technology, from enabling smarter ways of working to unlocking the full value of their data in an AI driven era. Our managed services and cloud expertise ensure businesses operate securely and efficiently, so they can focus on progress and innovation in a fast changing digital landscape.

Be part of a business with big ambitions, shaping the future of technology through cutting edge campaigns that transform how we engage customers and influence the industry. You’ll thrive in a culture built on collaboration, innovation and progression, with access to learning, certifications and genuine career development as we expand.

We’re powered by people who grow, innovate and make meaningful change every day. If you’re curious, ambitious and ready to do things differently, you’ll fit right in at Proact. We offer a supportive environment with flexibility, wellbeing focused benefits and opportunities designed to help you succeed.

Position Overview

The Bid Manager leads the end to end bid, tender, and proposal process; owning qualification, planning, content development, governance, and timely submission. The role coordinates cross functional stakeholders to produce compliant, compelling, and commercially sound responses that improve win rates and secure profitable contracts. Enjoying a high degree of autonomy, this is an opportunity to shape a bid function and demonstrate success.

Main Duties and Responsibilities

• Run bid/no bid qualification using agreed tools and criteria; document decisions and rationale.
• Establish the bid plan, milestones and governance checkpoints.
• Ensure compliance with procurement instructions, portal requirements and company policies.
• Identify contract risks and coordinate mitigations with Legal and Commercial.
• Build and chair a cross functional bid team (Sales, Pre Sales, Legal, Finance, Marketing, Delivery).
• Create the detailed schedule (activities, owners, dependencies, deadlines), track progress and unblock issues.
• Manage stakeholder communications, cadence calls, and resource bookings throughout the bid.
• Write, edit, and curate high quality proposal content aligned to evaluation criteria and customer outcomes.
• Own quality control (format, accuracy, completeness) and final proof; ensure bid packs are submission ready.
• Manage registrations, renewals, and applications for procurement frameworks (e.g., G Cloud, Crown Commercial Service frameworks, AWS/Azure Marketplaces).
• Maintain portal compliance (company details, certifications, declarations) and oversee call off agreement documentation.
• Track daily notices and orchestrate timely responses via the bids inbox.
• Run commercial qualification and T&Cs reviews; highlight red flags for Legal sign off.
• Ensure all submission mechanics are correct (portal uploads, file structures, signatures, deadlines).
• Conduct post submission follow ups, clarifications, and presentations if required.
• Manage handover to Delivery/Account teams upon award, including risks, assumptions, and obligations.
• Track pipeline, in flight bids, wins/losses, and lessons learned; maintain bid statistics and dashboards.
• Run win/loss reviews; feed outcomes into playbooks and training.
• Provide strategic input to improve qualification, content, references and bid tactics over time.
• Build and maintain a reusable content library (case studies, social value statements, project management, policies).

Applicant Profile

Essential:

• 3-5+ years’ experience in bid/tender/proposal management within complex solutions, technology, consulting or professional services.
• Proven track record leading multi stakeholder bids to submission and award.
• Hands on proposal writing and content editing, including structuring responses to public sector criteria.
• Experience with procurement frameworks (e.g. CCS) and vendor marketplaces/portals.
• Managing pricing inputs, commercial reviews, and risk registers.

Benefits

• A diverse and inclusive culture
• We’ll encourage you to be yourself, and your best self, every day at work.
• Exciting and non standard career pathways: Our flat structure offers all the support you need to learn, develop, grow and progress.
• Opportunities to collaborate: You’ll have the chance to engage with leading tech partners and build your own industry network.
• A commitment to your wellbeing : We offer private comprehensive health care cover and a range of health and wellbeing benefits to help you stay well, both in and out of work.
• Generous financial rewards: We’ll reward you financially with a great salary, an industry leading commission plan, and a good pension.
• Brilliant lifestyle benefits :You’ll get more out of life with everything from generous holiday entitlement and additional purchase scheme to paid charity day
• For all our benefits please visit our career page