Events Executive NEW

Haymarket Media

Overview

Join Wonderly’s Event Operations Team as an Events Executive – Where Big Ideas Become Unforgettable Experiences!

Are you passionate about creating impactful events that leave lasting impressions? Wonderly is looking for an Events Executive to join our dynamic teamand help bring client events to life.

Reporting directly to the Senior Event Manager, you’ll play a key role in both supporting and leading your own smaller scaleconferencesfrom start to finish.

This is a dynamic role where you’ll own every aspect of event execution, including:

• Strategic Event Planning & Flawless Logistics:Orchestrating seamless experiences from concept to completion.
• Financial Acumen & Partner Management: Skillfully managing budgets and nurturing key relationships with venues suppliers.
• Event Platform & Systems Management: Building and managing abstract submission and registration platforms.
• Onsite Excellence & Attendee Experience: Ensuring smooth event delivery and providing exceptional support to all attendees.

If you’re proactive, detail-oriented, and excited to bring standout events to life, we want to hear from you!

Responsibilities

• Event Delivery & Onsite Management: Oversee and manage client events, including onsite coordination and supplier/staff briefings in an operation event delivery role
• Event Planning & Logistics:Create and maintain event timelines, manage registration and abstract sites, and handle attendee communications.
• Financial Administration:Process purchase orders, invoices, and payments, and liaise with credit control for outstanding payments.
• Vendor & Venue Management:Research and source venues and suppliers, negotiate contracts, and ensure compliance with policies.
• Technical Coordination:Brief AV teams, arrange testing for hybrid events, and build online/hybrid event platforms.
• Stakeholder Communication:Participate in client/supplier meetings, manage event inboxes, and serve as a point of contact for sponsors/exhibitors.
• Post-Event Activities:Collect attendee feedback and manage budget reconciliation.
• Sustainability & Compliance:Adhere to sustainability policies, conduct risk assessments, and ensure compliance with procurement and industry regulations.

The above job ad is intended as a guide to the main responsibilities of the position and is not an exhaustive list of duties and tasks.

Skills / Experience / Knowledge / Minimum Criteria

• Experience of delivering B2B events for a minimum of 2 years in an operation event delivery role
• Budgeting experience and P&L responsibility are advantageous.
• Strong experience in venue search and contract negotiation is needed.
• Proven stakeholder management and relationship-building skills are essential.
• Exceptional planning, time management, and the ability to manage multiple events simultaneously are crucial.
• A proactive, detail-oriented, and solution-oriented approach is required, along with the ability to travel and attend events.

We are a Disability Confident employer and offer guaranteed interviews to all disabled applicants who meet the above minimum criteria.

To be considered as part of this initiative, please ensure you indicate if you have a disability when applying for the post. If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at .

Why work with us?

Haymarket Media Group values its people and strives to shape a better future with remarkable content. From paid content and subscription services; to integrated advertising and content marketing packages. We deliver market-leading branded experiences that inspire great decisions. From data and digital information solutions to live events, awards and professional education services.

Our benefits include:

• 25 days holiday per year excluding bank holidays (increasing 1 day per year of service up to 30 days)

• Work from anywhere in the world for up to 3 weeks of the year with our ‘Work from Anywhere’ days

• Flexible working hours (core hours from 10-3) allowing you the flexibility to adapt your work schedule to your personal commitments

• Generous contributory pension scheme

• Health Cash Plans: With our health cash plans, you can access a range of healthcare benefits, including coverage for medical expenses, dental care, optical services, and more

More about working for Haymarket

Putting social and environmental responsibility at the forefront of our business we have aligned our current sustainability goals with the United Nations Sustainable Development Goals. As we serve our audiences, clients and communities, we are committed to driving the meaningful change necessary to build a better world. The principles of diversity, inclusion, respect, responsibility and sustainability are at the heart of our business.

We want to support our people to balance their personal and professional lives and we believe our range of benefits encourages this. Nothing beats face-time with our colleagues to promote creativity and collaboration, we’ve therefore adopted a blended working model where full time employees can expect to spend 3 days of their week in the office and the other 2 working at a location of their choice.

Haymarket is proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.

If you need any reasonable adjustments to enable you to fully participate in the recruitment process, please contact us at .

Come and join us and see for yourself how Haymarket is a rewarding and exciting place to work.